Holy Cross Catholic Primary School

Outstanding Catholic School(Nov 2015
Diocese of Clifton)



Applications for Reception

For applications starting in September, please complete the local authority form which is accessible by register and applying online via Swindon Borough Council's 'Citizen Portal' - please click HEREThe deadline date for applications is mid January. If you wish to apply on faith grounds please also complete our supplementary form, returning it to the school with required documentation.


In-year Transfers

If your child is school age and your child is not attending a school or you would like them to transfer to another school in Swindon, you need to make an in –year application. Parents must apply online via Swindon Borough Council's 'Citizen Portal' (www.swindon.gov.uk) – please click HERE to access the online form. If you wish to apply on faith grounds please also complete our supplementary form, returning it to the school once you have completed your online application.


The Local Authority (LA) operates a fully coordinated in-year process. This means that the LA coordinates all applications made during the academic year for in year admissions for all year groups. This includes applications received for all schools in Swindon, including Community, Voluntary Controlled, Foundation, Voluntary Aided, Academy and Free Schools. Swindon LA considers applications and makes offers every 30 school days, usually once a month. They are not considered in date order.


How does it work?

  • All preferences are considered equally, at the same time, and the LA therefore ensures that the highest preference is offered wherever possible.
  • If the school you are applying for requires a Supplementary Form or a Baptismal Certificate you must submit this at the time of the in-year application form. If you do not do so, this may affect whether your child is eligible for the school place. Please print, and complete our school’s supplementary form and return it to the school.
  • If the LA is unable to offer any of your preferences, it will offer an alternative school place if your child does not already attend a Swindon school and you have provided evidence of your Swindon address. This will be the nearest school with a place available.
  • The applications are considered in process periods and a calendar of dates is available on the Council’s website as to when applications are considered and offers are made. On the whole, offers are made every 6 school weeks.
  • Decision letters will be emailed on the published offer date for each round.  If you have not received your email following the 3 working days after the offer date please then contact the Admissions Team at Swindon Borough Council.  Please note that your child will continue to remain on the waiting list until they are offered a placement.


Press the links below to access to resources:

Our school's 2021-22 Admissions Policy  

Our school's 2020-21 Admissions Policy  

Our school's 2019-20 Admissions Policy  

Our school's 2018-19 Admissions Policy - Revised July 2018   

Our catchment area map

Information on transferring to a Swindon school

Swindon Borough Council school admission arrangements & Annual Report

Primary school admission information

Secondary school admission information

Supplementary form

Applying for a school place online - parents must apply online using the Swindon Portal to register their child for a school place

Parent Guide to using the online portal for applications - no paper copies are available for completion as all applications must be completed using the SBC online portal - please read this guide and then register on the Swindon Borough Council 'Citizen Portal' site for an account which will then allow you to make applications online.


Waiting Lists

A waiting list for those still seeking a place in Reception will be held until 31st December.  If places become available before the end of December, offers will be made in accordance with oversubscription criteria. Parents/Carers will be asked to confirm whether or not they wish their child’s name to remain on the admissions waiting list.  Each child added to the list will be ranked in accordance with our oversubscription criteria.

In-year waiting lists will be held for children whose parent/carer is seeking a place until 31st August.  Please advise Swindon Borough Council whether you wish your child’s name to remain on the waiting list for the next academic year.  Each child added to the list will require the waiting list to be ranked in accordance with the oversubscription criteria and so a child’s position on the list may change.  Parents should also advise the schools where your child is on the waiting list, whether they wish their child to remain or be removed from the list.


Applying for a school place for a child with EHCP or a SSEN
Please note: If your child does not have an education health and care plan (EHCP), even if they are being assessed for special educational needs or an EHCP, you should submit a preference for a school place via the Swindon Borough Council admissions portal on their website.

Most children with an Education Health and Care Plan (EHCP), can be taught in mainstream schools. However, if your child has more complex needs it may have been agreed that they require a place at a special school or school with a special centre. You can discuss your child's needs with their current educational provision (nursery school etc), their SEND case worker and any other professionals involved in their case. If your child has an EHCP by 30 September in the year before they start school then parents should contact the Special Educational Needs Assessment Team on SENAT@swindon.gov.uk.

If your child does not have an EHCP by the 30 September then you should apply through the mainstream process. If your child receives an EHCP after 30 September then their reception placement will be considered as part of the process for issuing the EHCP.

Special Provision in Swindon – SEN Continuum
Swindon Borough Council have provided a booklet (see attached) which is designed for parents/carers, head teachers, teachers, and staff in schools and agencies in the Borough. It is a summary of the in-Borough continuum of provision available for children and young people with special educational needs (SEN). The booklet contains descriptions of the current admission criteria for each Special Resourced Provision (SRP) in a mainstream school and the special schools. This will enable parents, professionals and pupils to make informed choices about provision in the Borough.

Should a child with an EHCP request a placement, schools can either confirm the placement or raise concerns about the school’s ability to meet the pupil’s needs with the LA via the SENRAP Team who will consult with various agencies to decide what additional support may be required to support the child’s needs. In cases where it is demonstrated that the pupil’s needs cannot be met within the school, the pupil may be referred to alternative provision.

The Continuum of Support in Swindon for Children and Young People with Special Educational Needs


Secondary School Admissions

Please refer to the Swindon Borough Council website for details of secondary school application dates and information by using the link above.

Appeals Procedure

Parents/carers have the right to appeal against the refusal by the Governors to admit their child, and should put their appeal in writing to the Clerk to the Governors at the school within twenty days of receiving the letter of refusal. Appeals will be arranged by the Local Authority (Swindon Borough Council). More information can be found on the School Admission Appeals webpage.

Click here to download the SBC Appeal Guide for Parents.

Appeals - the School Admissions Code states:

“Admission authorities must publish their appeals timetable on their website by 28 February each year.
2.3 Admission authorities must ensure that appeals lodged by the appropriate deadlines are heard within the following timescales:
a) for applications made in the normal admissions round⁷, appeals must be heard within 40 school days of the deadline for lodging appeals;
b) for late applications⁸, appeals should be heard within 40 school days from the deadline for lodging appeals where possible, or within 30 school days of the appeal being lodged;
c) for applications to sixth forms:
i) where the offer of a place would have been conditional upon exam results, appeals must be heard within 30 school days of confirmation of those results;
ii) where the offer of a place would not have been conditional upon exam results, appeals must be heard within 40 school days of the deadline for lodging appeals;
d) for applications for in-year admissions⁹, appeals must be heard within 30 school days of the appeal being lodged.
⁷ Under the School Admissions (Admission Arrangements and Co-ordination of Admission Arrangements ) (England) Regulations 2012 an application is made in the ‘normal admissions round’ if it is not a ‘late application’ or an ‘in-year application’:
see footnotes ⁸ and ⁹.
⁸ An application is a ‘late’ application if it is for the admission of a child to a relevant age group; it is submitted before the first day of the school term of the admission year; and a determination relating to the application is not made by an authority on or before the offer date. The ‘relevant age group’ is the age group at which pupils are or will normally be admitted to the school e.g. reception or year 7 ( Section 142 of the School Standards and Framework Act 1998).
⁹ An application is an ‘in-year’ application if it is for the admission of a child to a relevant age group and it is submitted on or after the first day of the first school term of the admission year, or it is for the admission of a child to an age group other than a relevant age group.




If you have any feedback you would like to share with us, please email mmercer@holycross.swindon.sch.uk.